Successful and enduring businesses are built on a foundation of discipline... and, in our opinion, diligent documentation! Documentation is a form of discipline that will help you better understand and strengthen your preschool.
What types of documentation are crucial for your preschool? And what purpose do they serve? Let's dive in.
Every preschool puts together a student portfolio at least once a year in time for the parent-teacher conference. However, it's worth considering the benefits of documenting children's progress more regularly. Particularly when it concerns very young children, recording their achievements and weaknesses on a weekly or daily basis can:
All these benefits aside, regularly updating student portfolios also saves your teachers the stress of putting them together from scratch when parent-teacher conference comes around. Check out our starter guide on how to write a good portfolio.
Documenting parent communication can serve as a precaution to protect your preschool in cases of miscommunication. But, did you know that you can use it as an opportunity to bond with your students' parents?
Using documentation to keep parents in the loop can give them the sense that they are up to date with their children's education. Keeping them updated – without waiting for parents to make inquiries – also shows that your preschool is proactive.
These are some tools you can use to achieve this:
Documentation in your preschool builds a culture of trust and accountability with parents. Having this level of transparency allows them to trust your preschool to be on the ball and shows that you are aware of their needs.
Internal communication within your team can double as documentation for your preschool. A on-going daily log of every notable incident in your centre can be valuable, especially since you are handling very young children. Think about how useful a timestamped note of an injury can be when recounting the incident to parents or needing to show records to for insurance claims.
Some apps, like LittleLives helps you set up a digital version of this centre log, whereby teachers can post updates quickly and on the go.
The daily centre log sets up your team to be more informed and efficient. These simple steps will help you run a smoother operation and reduce the manual workload of your teachers and admin staff at the same time.
Some preschool management software, like LittleLives, automatically collate your input (e.g. daily attendance and health check reports, financial reports) into reports. These reports are organised and easy to download as and when you need it. Obtaining and renewing your preschool license does not have to be an arduous process. Documentation in your preschool is a simple habit to upkeep, made simpler with software, and it will be a favour to your future self.
We hope this starter guide helped you figure out how you can approach documentation within your preschool. Let's get organised!
A smart school management system is designed to make your life easier. It is the nervous system for your institution around which other technologies are incorporated. It is, in fact, a master plan to regulate administrative operations in a consolidated, integrated, efficient and smooth way to increase the productivity of your school.
If you are still looking for a system that will work well for your school's operations, you can contact LittleLives to see how we can help!