6 Reasons Why a School Management System is Important

Every school now requires a school management system in order to function. Without a doubt. It performs numerous critical functions to ensure the smooth operation of the school administration. 

A school management system allows teachers, staff, and other external parties to easily collaborate. It also serves as a link between the school, students, and parents.


If your school is thinking about implementing a system, here’s 6 reasons why!

1. Secure Attendance Record Taking

One of the system's basic, yet extremely useful features is the ability to record and review students' attendance. It enables teachers to automatically generate reports with various metrics.

Using a school attendance management system, like LittleLives Check In, comes with additional benefits:

  1. Attendance records are easy to search up if you ever need them.
  2. Sophisticated attendance tech adds another layer of security, through a photo attachment of the student at drop off/pick up with their guardian.
  3. You can send automatic updates to parents that their child is safely in school, giving them reassurance and strengthening your home-school communication.
  4. You get an overview of your school's attendance rates and consider how you can improve them.

2. More Organized Student Portfolios

A smart school management system allows you to efficiently store portfolios digitally. Aside from just being a storage system, parents can also view them whenever you share their children's progress via an app. You save hours of paperwork too!

Portfolio assessment offers various benefits, including:

  • A record of a student's ongoing development over a period of time
  • Information to help you curate content and lesson plans
  • A way for students to be involved in the portfolio creation
  • A way to strengthen home-and-school communication


3. Fuss-free Fee Management

Frictionless digital payment benefits both schools and parents as they enable easy, timely payments and make record-keeping easier.

The good news is that it's easy to move away from excel based or file-based systems to digital fee management.  Schools that have already adopted technology in their operations can also work with the same service providers, such as LittleLives, to take on their digital payment services.

4. Effective Communication

Sending out specific notifications about school activities is no longer a burden. 

A school management system in Singapore like LittleLives has both active and passive communication lines. The school can actively communicate with parents actively through private chats or over schoolwide broadcast messages, as well as passively update the children’s learning progress for the parents to access at any time. 


Close home-school collaboration, facilitated by technology, has been proven to improve students’ enthusiasm for school and their overall performance in school.

5. Increases School Enrolment Numbers

A smart school management system enhances day-to-day school operations and has proven to be beneficial for parents as well.

It fosters home-school relationships through features that improve communication with parents and help schools easily keep parents updated on their children's progress.

As parents become more tech-savvy, the inclusion of technology in your school will become an essential criterion for enrolment. Most parents today appreciate having the information they need at their fingertips. Technology may not have a direct effect on your enrolment numbers, but it can have a positive influence on parent satisfaction, which can lead to more referrals in the future.

6. Improves Home-School Partnerships 

The parent’s portal of a school management system allows parents to view their child's progress in school. This can include information on their attendance, learning milestones, and even health reports. When parents gain insight into their child's day at school, it keeps them up to speed and makes them feel closer to what's happening in your program.

Some parents' portals, like Little Family Room, even have an in-built messaging function. It allows parents to communicate with teachers and vice versa. Parents can ask questions and seek assistance by sending messages via chat, and teachers can provide answers alongside photos and documentation of what the child is learning on a secure platform.


​​To sum it up

A smart school management system is designed to make your life easier. It is the nervous system for your institution around which other technologies are incorporated. It is, in fact, a master plan to regulate administrative operations in a consolidated, integrated, efficient and smooth way to increase the productivity of your school.

If you are still looking for a system that will work well for your school's operations, you can contact LittleLives to see how we can help!