The Role of a School Management System in Student Growth

Widely accessible digital tools may have solved the problem of making data more accessible and easier to share, as compared to paper records. 

However, as some school owners are aware, this is often not enough to effectively manage all the aspects of school management that need to be digitalised. This includes, secure storage of students' personal data, transparent communication with parents, safe handling of fees and fee records, and a record of every school day.

As this year has taught us, a smart school management system can play a significant role in promoting personal growth in every student. So, how can a school management system help in a student’s educational growth?


1. Student’s Digital Portfolio

Every school puts together a student portfolio at least once a year in time for the parent-teacher conference. 

It's worth considering the benefits of documenting children's progress more regularly. Particularly when it concerns very young children, recording their achievements and weaknesses on a weekly or daily basis can:

  • Help early childhood educators understand their students' individual needs better,
  • Help educators plan more targeted lessons,
  • Create a record that shows the students' abilities improving consistently,
  • Allow parents to know what learning area to focus on at home.

A smart school management system allows you to seamlessly upload and edit a student’s portfolio. As such, encouraging educators to update more frequently.

Frankly, regularly updating student portfolios also saves your teachers the stress of putting them together from scratch when parent-teacher conferences come around.

Check out our starter guide on how to write a good portfolio.

2. Parents’ Involvement

Parents’ involvement in the child’s educational process promotes a safe and caring environment that will help them in the long run. Online accessibility means that parents can have access at all times, even during busy days at work or on the road.

A smart school management system allows parents to view their child's progress in school. This can include information on their attendance, learning milestones, and even health reports. When parents gain insight on their child's day at school, it keeps them up to speed and makes them feel closer to what's happening in your program.

School management systems that include a parents portal, like Little Family Room, even have an in-built messaging function. It allows parents to communicate with teachers and vice versa. Parents can ask questions and seek assistance by sending messages via chat, and teachers can provide answers alongside photos and documentation of what the child is learning on a secure platform.

3. Informed Teachers

Internal communication within your team can double as documentation for your school. An on-going daily log of every notable incident in your centre can be valuable, especially since you are handling very young children. Think about how useful a time stamped note of an injury can be when recounting the incident to parents or needing to show records for insurance claims.

A school management system like LittleLives helps you set up a digital version of this centre log, whereby teachers can post updates quickly and on the go.

The daily centre log sets up your team to be more informed and efficient. These simple steps will help you run a smoother operation and reduce the manual workload of your teachers and admin staff at the same time.

To sum it up

Having a high-quality school management system plays a big part in helping teachers amplify their effort when teaching students.If you are still looking for a system that will work well for your school's operations, you can contact LittleLives to see how we can help!